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FACILITY USE POLICY

The church desires that its facilities be used for the fellowship of the Body of Christ and always to God’s glory. Although the facilities are not generally open to the public, we may make our facilities available to approved non-member persons and groups on a per case basis.  The pastor, or his official designee, is the final decision-maker on whether a person or group is allowed to use church facilities.

This restricted facility use policy is necessary for two important reasons.  First, the church may not in good conscience materially cooperate in activities or beliefs that are contrary to its faith.  Second, it is very important that the church presents a consistent message to the community, as part of their witness to the Gospel of Jesus Christ.  This policy applies to ALL church facilities. See Colossians 3:17.

Approved Users and Priority of Use

Priority shall generally be given in the following order: Church activities, members of the church, their immediate families. Church facilities and equipment will be made available to non-members or outside groups meeting the following qualifications:

  1. Groups or persons requesting facility use must affirm that their beliefs and practices and planned uses of the facilities are in harmony with the church’s faith and practice.

  2. The group or person seeking facility use must submit a signed “Church Facility Reservation Request and Agreement” form.

  3. The group or person seeking facility use must be willing to take responsibility for the facilities and equipment used and must agree to abide by the church’s rules of conduct for facility use, as stated below and as described in any additional instructions by church staff.

Facility Use Hours

Facilities are available between the hours of 8:00 a.m. and 5:00 p.m. Use outside these hours may be approved by the pastor or official designee.

 

Scheduling Events

Requests for facility use may be made to the secretary, or acting facilities use coordinator, by submitting the “Church Facility Reservation Request and Agreement” form. The event will be reserved and placed on the church calendar only when the pastor or official designee approves the use.

 

Fees

Use of church facilities is subject to a use and maintenance deposit of $250 and custodial fee of $125 to pay for the upkeep of church facilities. Church active supporting members (as defined in the IPHC Manual) shall not be required to pay a fee for usage. Deposits will be refunded within 2 weeks after the use of facilities if the facility is found to be in its original condition after use. 

Facility Use Guidelines 

  1. Alcohol Policy: No alcohol may be served in church facilities. 

  2. Smoking Policy: [e.g., smoking in any indoor church facilities is prohibited.]

  3. Groups are restricted to only those areas of the facility that the group has reserved.

  4. Food and beverages in classrooms, worship space…. [e.g., not allowed, not allowed without lid, restricted to certain areas, etc.]

  5. Church equipment, such as tables and chairs, must be returned to original placement, unless arranged otherwise prior to the event.

  6. All lights must be turned off and doors locked upon departure.

  7. Clean-up is the responsibility of the group using the facility.  A facility check list will be provided prior to the use of the facilities.

  8. Abusive or foul language, violent behavior, and drug or alcohol abuse are strictly prohibited while using church facilities. Any person exhibiting such behavior will be required to leave the premise.

  9. Any person or group must sign the “Church Facility Reservation Request and Agreement” form prior to reservation of church facilities.